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Adding Alt Text for accessibility in PowerPoint

Picture of Xinia Pirkey   •     •  

Incorporating Alt Text to visuals is a helpful way to guide screen readers through a document, and it’s easy to add! 

To add Alt Text to images:

  1. Select the image you'd like to add Alt Text
    Flowers
  2. Under the Picture Format tab at the top
    Picture-format
  3. Click on Alt Text option
    alttext

  4. Add the Alt Text to the text box
    alt-text-box

 

Exporting accessible PDFs from PowerPoint: 

Windows users: Click here to see step-by-step instructions

Mac users: Alt Text tags can only be preserved when using PowerPoint for the web.

  1. Upload PowerPoint file to OneDrive
  2. Go to powerpoint.office.com
  3. Open the PowerPoint file you’d like to export
  4. Go to File, Save as
  5. Select Document as a PDF

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